It does strike me that if it's never going to be read and is simply taking up space, the best back up would be to put all the paper in the cheapest lock up storage facility: Can't speak for your side of the pond, but if you do an annual rate without immediate access here, it's pretty cheap.
This is San Francisco Bay area, where real estate is preposterously expensive. This is the area where people routinely buy a very nice house for $800,000 and the first thing they do is bring in the bulldozer to knock it down and build their own $800,000 house. There are just a
lot more people than land. That said, the cheapest storage would run about $1000--$1500 per year, and would have the drawback of not having the information readily available in the unlikely event that it might be needed. Imagine walking into a 5'x10' storage unit with boxes full of files stacked six feet tall, looking for the file for "John Smith, DOB 11-12-2002". Oh, yes, I forgot to mention -- the temperature
outside the storage unit is 90 degrees F, just think what it's like inside!
And even though in all likelihood the files will never be read, nonetheless she is legally required to have them accessible.
The way we're doing it is better.
tanstaafl.
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