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#370957 - 16/05/2018 04:12 Invoicing service?
Dignan
carpal tunnel

Registered: 08/03/2000
Posts: 12139
Loc: Sterling, VA
Looking for advice from folks who invoice. What do you use? Quickbooks Online? Do you like it?

I've been using Freshbooks for 7 freaking years, and today I learned that they'll be raising my plan from an already absurd $30/month to $50/month. $360/year is already hard to swallow, but $600/year is obscene for what I'm getting. I don't use it for anything other than invoicing. No payroll, inventory, time tracking, not even any kind of accounting.

Quickbooks Online looks like it'll do everything I'm doing now for $10/month. I'm just trying to see if I'm missing something. Anyone out there have experience with it?
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#370958 - 16/05/2018 14:31 Re: Invoicing service? [Re: Dignan]
tanstaafl.
carpal tunnel

Registered: 08/07/1999
Posts: 5402
Loc: Ajijic, Mexico
Originally Posted By: Dignan
Quickbooks Online ... Anyone out there have experience with it?

I've not used QuickBooks, so if you are committed to using a pre-packaged solution for your invoicing, this answer won't be helpful to you.

But, it strikes me that it would not be too difficult to create a simple invoicing system in Excel that did rudimentary accounting along with printing the invoices.

Of course, I am an Excel geek thoroughly trapped in the "If your only tool is a hammer, everything looks like a nail" paradigm, and would no doubt enjoy the challenge of setting up such a system a lot more than you might. Unless you really enjoy tinkering and expanding your Excel knowledge, $10 a month would be your better option.

tanstaafl.
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#370959 - 16/05/2018 16:01 Re: Invoicing service? [Re: Dignan]
larry818
old hand

Registered: 01/10/2002
Posts: 992
Loc: Fullerton, Calif.
I suspect Matt is invoicing a group of people every month, so an automated service would be good.

If not, then yeah, Excel or an old copy of Quickbooks would be what I'd do.

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#370960 - 16/05/2018 19:39 Re: Invoicing service? [Re: Dignan]
Dignan
carpal tunnel

Registered: 08/03/2000
Posts: 12139
Loc: Sterling, VA
Freshbooks does give me some features that Excel files wouldn't.

-I don't want to organize a bunch of Excel files
-mobile app lets me send an invoice on-site
-online payments
-client history
-the ability to see if a client has viewed my invoice yet
-send payment receipts with a couple button clicks

There are others, but basically the idea of sending out a bunch of Excel files sounds like a nightmare to me. I have a large number of small amounts that I invoice for, so I'd be sending out dozens of Excel files every month.
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#370961 - 16/05/2018 19:40 Re: Invoicing service? [Re: larry818]
Dignan
carpal tunnel

Registered: 08/03/2000
Posts: 12139
Loc: Sterling, VA
Originally Posted By: larry818
I suspect Matt is invoicing a group of people every month, so an automated service would be good.

If not, then yeah, Excel or an old copy of Quickbooks would be what I'd do.

Only a small number of the invoices are automated, but those are pretty important to have. I have customers who are auto-billed every month to a credit card on file. Certainly can't do that with Excel.

(no shade on Excel, which I actually like quite a bit)
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#370962 - 16/05/2018 20:56 Re: Invoicing service? [Re: Dignan]
larry818
old hand

Registered: 01/10/2002
Posts: 992
Loc: Fullerton, Calif.
I use Quickbooks (manufacturer's edition, from 2008, accounting hasn't changed in 3,000 years or more, I don't see the need to ever "upgrade"...) and from the constant barrage of advertising Intuit sends me, it seems the online version will do all that you want.

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#370963 - 17/05/2018 01:19 Re: Invoicing service? [Re: larry818]
Dignan
carpal tunnel

Registered: 08/03/2000
Posts: 12139
Loc: Sterling, VA
Originally Posted By: larry818
I use Quickbooks (manufacturer's edition, from 2008, accounting hasn't changed in 3,000 years or more, I don't see the need to ever "upgrade"...) and from the constant barrage of advertising Intuit sends me, it seems the online version will do all that you want.

Lol I know what you mean. Usually the only reason that ANY of my clients need to upgrade either Quicken or Quickbooks is when they get a new computer. I recently dragged a customer off of their Windows XP machine and Quicken 2004 smile
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#370964 - 17/05/2018 02:14 Re: Invoicing service? [Re: Dignan]
JBjorgen
carpal tunnel

Registered: 19/01/2002
Posts: 3518
Loc: Columbus, OH
Check out Expensify. They do invoices. I've only used them for expenses, but it might be the ticket for ya.
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#371388 - 16/11/2018 13:28 Re: Invoicing service? [Re: Dignan]
ShadowMan
addict

Registered: 09/06/1999
Posts: 554
Loc: Newfoundland, Canada
Maybe a bit of a late response...

Square has invoicing features... I haven't really dug into it though. And as far as I know, you only pay when someone pays via credit card.
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#371389 - 17/11/2018 05:55 Re: Invoicing service? [Re: ShadowMan]
Dignan
carpal tunnel

Registered: 08/03/2000
Posts: 12139
Loc: Sterling, VA
Originally Posted By: ShadowMan
Maybe a bit of a late response...

Square has invoicing features... I haven't really dug into it though. And as far as I know, you only pay when someone pays via credit card.

I was actually a beta tester for their invoicing service. At that point it was laughable from such a big company. Absolutely terrible. I looked at it recently and it's really not much better.

I actually forgot about this thread. A friend of mine let me know about Wave. It's a free service and very slick. A good UI on the web and in the app. I've been really happy with it and have closed down my Freshbooks account.
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#371390 - 17/11/2018 14:31 Re: Invoicing service? [Re: Dignan]
K447
addict

Registered: 29/05/2002
Posts: 696
Loc: Toronto, Ontario, Canada
Originally Posted By: Dignan
Wave. It's a free service ...
So how do they make money?

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#371394 - 19/11/2018 03:33 Re: Invoicing service? [Re: K447]
Dignan
carpal tunnel

Registered: 08/03/2000
Posts: 12139
Loc: Sterling, VA
Originally Posted By: K447
Originally Posted By: Dignan
Wave. It's a free service ...
So how do they make money?

Same way Square does. They know a large portion of payments are going to be made via credit cards because fewer people mail checks these days. They take their portion of the fees (which are the same as Square's). I guess they're banking on this being enough to support the service and keep everything running and make a decent profit. I guess we'll see. In the end, it wasn't as painful as I thought to move to a new service so if this one goes under I'll just use a different one. No big deal.

I haven't looked to see if they have any add-on features. I get the sense that they're attempting to expand to payroll and other stuff like Freshbooks did but I don't need any of that.
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#371505 - 11/01/2019 17:22 Re: Invoicing service? [Re: Dignan]
ShadowMan
addict

Registered: 09/06/1999
Posts: 554
Loc: Newfoundland, Canada
I had to switch to Wave from FreshBooks as well. I'm liking the features overall. The only downfall I have found so far is that there are no variables for the recurring invoices. i.e. if you are entering service dates in the form of now until next month you can't specify {month 01 2019} - {month+1 01 2019}
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#371521 - 14/01/2019 22:29 Re: Invoicing service? [Re: Dignan]
Dignan
carpal tunnel

Registered: 08/03/2000
Posts: 12139
Loc: Sterling, VA
Yeah, I haven't done much with the recurring invoices aside from setting up the ones I had before, and mine are pretty basic.

I'm still liking Wave a good amount, though I wish there was a way to go right into the invoices rather than go to some landing page first. I worry that they're doing what Freshbooks was doing and expanding into a bookkeeping service which made Freshbooks a bit bloated and cluttered.
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#371552 - 16/01/2019 20:11 Re: Invoicing service? [Re: Dignan]
ShadowMan
addict

Registered: 09/06/1999
Posts: 554
Loc: Newfoundland, Canada
For what it's worth, the Wave Invoice app on iOS does go right to the invoices! smile
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#371556 - 17/01/2019 03:34 Re: Invoicing service? [Re: Dignan]
Dignan
carpal tunnel

Registered: 08/03/2000
Posts: 12139
Loc: Sterling, VA
Very true!
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